Title
Director of Facilities, Maintenance & Custodial Services
Description
To apply, please submit your resume and cover letter to Whitney Kauffman, Business Manager, at [email protected]
The Facilities Manager is a twelve-month salaried position with benefits responsible for organizing, administering, and leading a comprehensive program of maintenance and custodial services for the entire Lancaster Catholic High School campus, including academic and athletic facilities. This role ensures that all buildings, grounds, equipment, and furnishings are maintained efficiently and economically to provide students, staff, and the broader community with clean, safe, attractive, and healthy environments for learning, work, and engagement. The Facilities Manager oversees the planning, direction, participation, and supervision of all preventative and unplanned maintenance and repair activities, including painting, plumbing, carpentry, HVAC, and electrical work, while directly supervising maintenance and custodial staff and fostering a productive, solutions-oriented team culture. Successful candidates will bring relevant facilities or building maintenance experience, strong technical expertise, proven leadership abilities, excellent interpersonal skills, and the ability to effectively resolve workplace challenges.
REPORTS TO: President, with collaborative accountability to the Principal.
SUPERVISES: All Facility Maintenance and Custodial Personnel
JOB FUNCTIONS AND RESPONSIBILITIES:
The Director of Facilities, Maintenance and Custodial Services shall:
Lead, organize, manage, and supervise all maintenance and custodial operations of the High School in compliance with all applicable federal, state, and local laws and regulations, and Diocesan policies and procedures.
Implement a multi-year Comprehensive Maintenance Plan that is both corrective and preventative for the upkeep of all facilities, grounds, and the major facilities systems (HVAC, mechanical, plumbing, electrical, and structural) of the school.
Provide an efficient work order system for repairs of facilities and equipment that ensures that all maintenance and repairs are completed in a timely fashion, and provide regular work order status reports to the Administrator.
Recommend facility improvement and modernization to improve the systems, equipment, and facilities of the school.
Recommend policies and regulations dealing with facilities.
Personnel Management:
Develop a custodial services plan that outlines the tasks of and expectations for custodial & maintenance employees, indicating a detailed daily and periodic schedule for cleaning and simple repairs of the facilities. Establish and implement an effective summer and non-school day program of specialized cleaning and repairs.
Recruitment and select custodial & maintenance staff.
Undertake a written evaluation process of all custodial & maintenance staff. Recommend the continued employment, discipline, or dismissal of all custodial and maintenance personnel.
Develop and supervise work and vacation schedules for all custodial and maintenance personnel, including substitutes.
Monitor and approve time records of all maintenance and custodial personnel, and approve all overtime using established procedures and budgets.
Risk Management:
Maintain a program of safety, accident prevention, and health maintenance for all employees, including safe and proper use of equipment, vehicles and materials, identification and prevention of hazards, prevention of accidents and injuries, and air quality controls, including environments where asbestos-containing materials may be present. Work cooperatively with administration and community agencies to ensure that high standards of health, sanitation, and safety are maintained throughout all of the school’s facilities and grounds.
Provide a regular program of staff development to promote, cleanliness, efficiency, effective procedures, communication skills, work attitudes, and ethics.
Provide and monitor a system of regular building, equipment, and grounds inspections to meet all federal, state and local requirements.
Conduct regular inspections of all school facilities, grounds, and equipment to ensure that high standards for cleanliness, attractiveness and safety are maintained. Recommend to the President, Principal and Business Manager any improvements needed.
Analyze all accidents and regularly search for patterns in injury reports in order to establish corrective procedures to reduce the potential for future accidents or hazards.
Monitor and recommend systems and procedures to ensure the security of all facilities.
Department Management:
Maintain a system of financial records, controls, and accounting procedures for the repair and maintenance of the facilities in collaboration with the Business Office, submitting all reports in a timely fashion.
Administer and advise on the Buildings and Grounds budget, completing all required documentation.
Maintain current drawings and engineering records describing school facilities, equipment, and grounds.
Maintain the Fixed Assets Inventory.
Maintain an inventory control system and purchase supplies, parts, and equipment through the established bid or price quote process that follows diocesan, federal, state and local regulations.
Approve the specifications and recommend contractors to perform maintenance and repair services, using established procedures. Supervise and inspect the work performed.
Perform any duties and responsibilities that are within the scope of employment, as assigned by the President, and not otherwise prohibited by law or regulation.
The Facilities Manager is a twelve-month salaried position with benefits responsible for organizing, administering, and leading a comprehensive program of maintenance and custodial services for the entire Lancaster Catholic High School campus, including academic and athletic facilities. This role ensures that all buildings, grounds, equipment, and furnishings are maintained efficiently and economically to provide students, staff, and the broader community with clean, safe, attractive, and healthy environments for learning, work, and engagement. The Facilities Manager oversees the planning, direction, participation, and supervision of all preventative and unplanned maintenance and repair activities, including painting, plumbing, carpentry, HVAC, and electrical work, while directly supervising maintenance and custodial staff and fostering a productive, solutions-oriented team culture. Successful candidates will bring relevant facilities or building maintenance experience, strong technical expertise, proven leadership abilities, excellent interpersonal skills, and the ability to effectively resolve workplace challenges.
REPORTS TO: President, with collaborative accountability to the Principal.
SUPERVISES: All Facility Maintenance and Custodial Personnel
JOB FUNCTIONS AND RESPONSIBILITIES:
The Director of Facilities, Maintenance and Custodial Services shall:
Lead, organize, manage, and supervise all maintenance and custodial operations of the High School in compliance with all applicable federal, state, and local laws and regulations, and Diocesan policies and procedures.
Implement a multi-year Comprehensive Maintenance Plan that is both corrective and preventative for the upkeep of all facilities, grounds, and the major facilities systems (HVAC, mechanical, plumbing, electrical, and structural) of the school.
Provide an efficient work order system for repairs of facilities and equipment that ensures that all maintenance and repairs are completed in a timely fashion, and provide regular work order status reports to the Administrator.
Recommend facility improvement and modernization to improve the systems, equipment, and facilities of the school.
Recommend policies and regulations dealing with facilities.
Personnel Management:
Develop a custodial services plan that outlines the tasks of and expectations for custodial & maintenance employees, indicating a detailed daily and periodic schedule for cleaning and simple repairs of the facilities. Establish and implement an effective summer and non-school day program of specialized cleaning and repairs.
Recruitment and select custodial & maintenance staff.
Undertake a written evaluation process of all custodial & maintenance staff. Recommend the continued employment, discipline, or dismissal of all custodial and maintenance personnel.
Develop and supervise work and vacation schedules for all custodial and maintenance personnel, including substitutes.
Monitor and approve time records of all maintenance and custodial personnel, and approve all overtime using established procedures and budgets.
Risk Management:
Maintain a program of safety, accident prevention, and health maintenance for all employees, including safe and proper use of equipment, vehicles and materials, identification and prevention of hazards, prevention of accidents and injuries, and air quality controls, including environments where asbestos-containing materials may be present. Work cooperatively with administration and community agencies to ensure that high standards of health, sanitation, and safety are maintained throughout all of the school’s facilities and grounds.
Provide a regular program of staff development to promote, cleanliness, efficiency, effective procedures, communication skills, work attitudes, and ethics.
Provide and monitor a system of regular building, equipment, and grounds inspections to meet all federal, state and local requirements.
Conduct regular inspections of all school facilities, grounds, and equipment to ensure that high standards for cleanliness, attractiveness and safety are maintained. Recommend to the President, Principal and Business Manager any improvements needed.
Analyze all accidents and regularly search for patterns in injury reports in order to establish corrective procedures to reduce the potential for future accidents or hazards.
Monitor and recommend systems and procedures to ensure the security of all facilities.
Department Management:
Maintain a system of financial records, controls, and accounting procedures for the repair and maintenance of the facilities in collaboration with the Business Office, submitting all reports in a timely fashion.
Administer and advise on the Buildings and Grounds budget, completing all required documentation.
Maintain current drawings and engineering records describing school facilities, equipment, and grounds.
Maintain the Fixed Assets Inventory.
Maintain an inventory control system and purchase supplies, parts, and equipment through the established bid or price quote process that follows diocesan, federal, state and local regulations.
Approve the specifications and recommend contractors to perform maintenance and repair services, using established procedures. Supervise and inspect the work performed.
Perform any duties and responsibilities that are within the scope of employment, as assigned by the President, and not otherwise prohibited by law or regulation.
Requirements
Education & Experience:
Coursework or experience in engineering or in a field related to organizing and leading a program of maintaining facilities.
Five years of experience in construction and/or property management preferred, with experience in a supervisory capacity.
Demonstrate knowledge of construction codes, health and safety regulations, financial and management practices, purchasing, supervision and motivation of personnel, and state and local regulations regarding the maintenance of buildings and equipment.
Hold and maintain a valid driver’s license for the type of equipment to be driven, with no serious violations.
Have strong skills with electronic systems that support aspects of facilities management.
Have excellent leadership and organizational skills and the ability to motivate people.
Have excellent integrity and demonstrate good moral character and initiative.
Exhibit a personality that demonstrates interpersonal skills to relate well with students, staff, administration, parents and the community.
Demonstrate the ability to use computers for word processing, data management, and telecommunications.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job. Unless reasonable accommodations can be made, while performing this job the staff member shall:
Must be able to safely perform physical job duties, including frequent lifting up to 30 pounds, occasional lifting up to 75 pounds, and lifting over 75 pounds as needed with the use of proper assistance and/or equipment.
Sit, stand and walk for required periods of time.
Speak and hear.
Use close vision, color vision, peripheral vision and depth perception along with the ability to focus vision.
Reach with hands and arms and use hands and fingers to handle objects and operate tools, computers, and/or controls.
ENVIRONMENTAL DEMANDS:
The environmental demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive.
Exposure to a variety of childhood and adult diseases and illnesses.
Occasional exposure to a variety of weather conditions.
Exposure to heated/air conditioned and ventilated facilities.
Exposure to a building in which a variety of chemical substances are used for cleaning, instruction, and/or operation of equipment.
Function in a workplace that is usually moderately quiet but that can be noisy at times.
Coursework or experience in engineering or in a field related to organizing and leading a program of maintaining facilities.
Five years of experience in construction and/or property management preferred, with experience in a supervisory capacity.
Demonstrate knowledge of construction codes, health and safety regulations, financial and management practices, purchasing, supervision and motivation of personnel, and state and local regulations regarding the maintenance of buildings and equipment.
Hold and maintain a valid driver’s license for the type of equipment to be driven, with no serious violations.
Have strong skills with electronic systems that support aspects of facilities management.
Have excellent leadership and organizational skills and the ability to motivate people.
Have excellent integrity and demonstrate good moral character and initiative.
Exhibit a personality that demonstrates interpersonal skills to relate well with students, staff, administration, parents and the community.
Demonstrate the ability to use computers for word processing, data management, and telecommunications.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job. Unless reasonable accommodations can be made, while performing this job the staff member shall:
Must be able to safely perform physical job duties, including frequent lifting up to 30 pounds, occasional lifting up to 75 pounds, and lifting over 75 pounds as needed with the use of proper assistance and/or equipment.
Sit, stand and walk for required periods of time.
Speak and hear.
Use close vision, color vision, peripheral vision and depth perception along with the ability to focus vision.
Reach with hands and arms and use hands and fingers to handle objects and operate tools, computers, and/or controls.
ENVIRONMENTAL DEMANDS:
The environmental demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive.
Exposure to a variety of childhood and adult diseases and illnesses.
Occasional exposure to a variety of weather conditions.
Exposure to heated/air conditioned and ventilated facilities.
Exposure to a building in which a variety of chemical substances are used for cleaning, instruction, and/or operation of equipment.
Function in a workplace that is usually moderately quiet but that can be noisy at times.
Contact
Whitney Kauffman
Phone: (717) 509-0315
Fax: (717) 509-0315
wkauffman@lchsyes.org
650 Juliette Ave, Lancaster, PA 17601
Phone: (717) 509-0315
Fax: (717) 509-0315
wkauffman@lchsyes.org
650 Juliette Ave, Lancaster, PA 17601